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SCOG Fields Closure Policy and Procedure

As Of February 7th, 2016

In the event of field closures the SCOG field coordinator

• May use the website "scrolling marque" (aka the banner) on the homepage
• Will use the website field widget that shows the field by field status

The SCOG Field Closure Policy and Procedure is three-fold

• To promote safe play that will not jeopardize players' safety.
• To play in conditions that will not result in damage to the fields.
• To have a policy whereby coaches, parents, players and opposing teams have comfortable notice to get to the game and to plan their day.

Weekend procedure for field closures

• A SCOG Board representative (currently Dan Miller) will walk the fields by 7:00 a.m. and contact the SCOG Field Coordinator, these two individuals together are the decision-makers regarding field closures.
• Should the fields be questionable for play and the weather forecast calls for continued rain for the majority of the day, they will close the field for the day. By closing the field all players and parents will automatically be notified, using their personal settings, via email and/or text message that their Event on that field has been cancelled. Additionally, by closing the field the fields widget, resident on the home page, will indicate the field status of Closed(Red).
  • Note to the administrator: To accomplish this task use the website's "Close a Facility" option on the administrators page. Additionally, after the end of the last event of the day or the next morning, reset the field to Open. The website will automatically set the field status to Check/TBD not Open.
• Should the forecast be questionable, perhaps rain or unplayable field conditions in the morning but conditions may improve, then the morning Events only (those with scheduled with start times before 12:00 p.m.) will be Cancelled. The field will NOT be closed. . By cancelling the Events, all players and parents will automatically be notified, using their personal settings, via email and/or text message that their Event on that field has been cancelled. Additionally, the field status should be set to Check/TBD as a warning to the teams with afternoon Events. The field the fields widget, resident on the home page, will indicate the field status of Check/TBD(Yellow). A Scrolling Marque Message will be posted on the home page: "All MORNING games are canceled. Fields are closed until 12:00pm. Fields May open for afternoon play. Decision will be made and posted by 10:45am"
  • Note to the administrator: To accomplish this task use the website's "Master Calendar" option on the administrators page. This is not the "Master Schedule" used by the public. On the Master Schedule page simply check the check box next to all Events that need to be cancelled. Once the proper Events are selected click the "Cancel Selected" button on the bottom of the page. Additionally, after the end of the last event of the day or the next morning, reset the field to Open. The website will automatically set the field status to Check/TBD not Open.
• The second field closure decision for that day regarding the afternoon games (those with 12:00 p.m. start times and later) will be made by 10:45 a.m. Should the fields be open for afternoon play; a Scrolling Marque Message will be posted on the home page: "Fields will open today at 12:00pm, afternoon games are on!". No notifications will be sent out.
• Should the fields be closed for afternoon play, a Scrolling Marque Message will be posted on the home page: "All fields are closed for today, games are canceled.". Additionally the SCOG field coordinator will close the field for the day. By closing the field all players and parents will automatically be notified, using their personal settings, via email and/or text message that their Event on that field has been cancelled. Additionally, by closing the field the fields widget, resident on the home page, will indicate the field status of Closed(Red).
  • Note to the administrator: To accomplish this task use the website's "Close a Facility" option on the administrators page. Additionally, after the end of the last event of the day or the next morning, reset the field to Open. The website will automatically set the field status to Check/TBD not Open.

SCOG has not closed the fields BUT IT RAINS DURING THE DAY - Procedure for field closures

• In the event that it rains during the day, the coaches and the coaches together decided to cancel their game, they will need to call all players and cancel their referee.
• If the club does not close the fields and Coaches/Assistant Coaches arrive for their game to find there are standing puddles of water or the water on the field gives a "squishing" sound when you walk on it, Coaches need to cancel the game on the field and inform the referees.